Context
A planning and construction client works from permits, requirements and planning material spread across long documents. Before a single professional deliverable can be drafted, someone has to read all of it and hold the open questions in their head.
The challenge
Preparing a professional deliverable starts with reading. Permits, requirements and planning material arrive as long documents, each written for a different reader. Whoever prepares the work extracts what applies, marks what is missing or contradictory, and decides what happens next. That pass repeats per project, and its output tends to stay in personal notes and memory.
Our work
A proof of concept running over the same material: intake · read · structure · next actions. It takes planning materials, permits and requirements and returns an organised working layer — what the documents state, which requirements attach to a specific deliverable, which questions stay open, and what the next actions are. The output is a workflow, not an auto-generated document.
What was built
- Planning material intake
- Reads permits, requirements and planning material as one input set instead of a manual pass file by file at the start of every project.
- Requirement extraction
- Pulls the requirements that attach to a given deliverable and holds them as discrete, addressable items rather than running prose.
- Open-question register
- Marks what the material does not resolve — gaps, contradictions and missing inputs — so unknowns stay visible instead of implicit.
- Next-action mapping
- Turns the material that was read into an ordered set of next actions for preparing the deliverable, with every step under human review.
How the process looks
Before
- Long documents, each written for a different reader
- Open questions stay in notes and memory
With the system
- Intake
- Read
- Structure
- Next actions
The evidence
No system captures have been cleared for publication yet. This page describes what was built and how it works, without passing off a mock-up as a real screen.